In Norway, the maximum working hours an employee can work is strict and it is you, the employer, who are responsible for following these regulations. So, what do you do, when you need to maximize working hours? In Norway, we have "working time based on average calculation. Calculation of working hours based on a fixed average means that employees can work more for a period of time, provided that they receive the corresponding time off duty later as compensation. Such a scheme may reduce the number of overtime hours. Here are the rules you, as an employer, need to know.
General working hours regulations in Norway
The general rule in Norway is that the working hours must be fixed and agreed upon in the employment agreement. The Norwegian Working Environment Act defines working hours as the time when the employee is at the disposal of the employer. The time the employee is not at the disposal of the employer is referred to as off-duty time.
Also read: Rules: Work hours in Norway
We receive a lot of questions from foreign employers and employees working in Norway about the possibility to work more during their periods in Norway and compensate with longer rest periods in their home country.
In Norway, the rules related to working hours are strict and the possibility to make special agreements with the employees are limited. This applies even if the wish for longer workdays actually comes from the employees. The employees leaving their home to work for periods in Norway often want to work more intensive in periods to have longer rest periods at home. However, they must keep their work hours within the limits set out in the law.
- The Working Environment Act limits how much an employee may work per 24-hours and per week.
- The limits for normal working hours are: 9 hours per 24 hours and 40 hours per 7 days
If an employee works shifts, nights or Sundays, normal working hours are 38 or 36 hours a week. The duration and disposition of the daily and weekly working hours must be stated in the employment contract and the employer is obligated to keep an account of hours worked.
Many foreign workers in Norway commute to their home country and want to work more in periods so they can compensate with time off in other periods. The Working Environment Act opens for an alternative arrangement of working hours on the basis of a fixed average.
Calculation based on a fixed average
An arrangement based on a fixed average permits the employee to work more than the limit for normal working hours during certain periods in exchange for working correspondingly shorter hours during other periods. The average number of hours worked must however be within the limits for normal working hours.
It is of utmost importance that such arrangements are made in writing. In order to protect the employees from entering into unhealthy or unreasonable agreements, there are strict rules regarding when this arrangement is accepted by the authorities.
There are three different alternatives:
- Written agreement between the employer and the employee
- The arrangement is laid down in a collective agreement between the employer and a group of employees
- Practiced in accordance with a dispensation granted by the Norwegian Labour Inspection Authority.
It is only in these three situations that a calculation on the basis of a fixed average is allowed. For example, if there is no written agreement, all working hours exceeding 9 hours on a single day or 40 hours in a week, will be considered overtime - even if the working hours are compensated with time off later on.
Also read: Are you adhering to the legal working hours in Norway?
There are different limits for the three different alternatives
1. Agreement between the employee and the employer
For a period of up to one year, working hours may be distributed as follows:
- 10 hours per 24 hours
- 48 hours per 7 days
The limit of 48 hours per seven days may be calculated according to a fixed average over a period of eight weeks. Normal working hours cannot exceed 50 hours in a week.
Note that the average number of working hours in the whole period must not exceed the statutory limits for normal working hours.
2. Agreement between the employer and employees’ representatives in an undertaking bound by a collective pay agreement
For a period of up to one year, working hours may be distributed as follows:
- 12,5 hours per 24 hours
- 48 hours per 7 days
The limit of 48 hours per seven days may be calculated according to a fixed average over a period of eight weeks. Normal working hours cannot exceed 54 hours in a week, and the average number of hours in the period must not exceed the statutory limits for normal working hours. Nor may extended working hours be worked continuously for more than eight weeks.
3. On the consent of the Labour Inspection Authority
If the employer does not have a collective agreement or has a need to exceed the limits with an individual agreement with the employee, it is possible for the employer to send an application to the Labour Inspection Authority. The Labour Inspection Authority may accept wider limits for the work hours for a period of up to 26 weeks. For these 26 weeks working hours may be distributed as follows:
- 13 hours per 24 hours
- 48 hours per 7 days or 48 hours on average during a period of 8 weeks
The average number of hours in the period must not exceed the statutory limits for normal working hours.
Failure to comply with the Working Environment Act are considered a crime in Norway and the CEO of the company may be subject to criminal charges, so it is important that the employer reply correctly to the authorities.
Feel free to contact us at any time.
If you have further questions or need assistance on these situations, Magnus Legal has lawyers specializing in labour law ready to assist you. If you are already subject to a control visit or possible sanctions from the Labour Inspection Authority do not hesitate to contact us.
Article first published October 2019, latest update September 2023.